Answer the following questions:
1. What do you understand by the term mail merge?
Ans. The Mail merge feature is used to send the same letters to a number of people at different addresses.
2. Name the documents that are combined while using the mail merge feature.
Ans. The mail merge feature combines two documents, one is the main document and the other is the data source.
3. Define the term data source.
Ans. Data source consists of the mailing list. The data is organised in a tabular form along with the field names. For example, name, address, city, pin, etc. The data source is associated with the main document so that its field names can be used in the main document, and it becomes easy to merge addresses with the main document.
4. What is the main document?
Ans. The main document contains the text that you wish to send to the recipients.
5. What are the main steps involved in a mail merge?
Ans. The main steps involved in mail merge are:
- Creating a main document
- Creating a data source
- Inserting merge fields
- Viewing the merged data
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